Invoice Terms & Conditions (Net-30)

 

1. Payment Terms Payment is due in full within 30 days of the invoice date unless otherwise agreed in writing. Any balance outstanding beyond 30 days may be subject to a late service charge of up to 1.5% per month or the maximum rate permitted by applicable law, whichever is less. You agree to pay all reasonable collection costs, including attorney fees, if legal action is needed to recover payment.

 

2. Rates & Minimums Labor and equipment are billed according to the agreed rate sheet or deal memo. Unless otherwise stated in writing, a 10-hour minimum applies to each production day.

 

3. Overtime Overtime is calculated from actual call time to wrap time and billed according to the agreed overtime schedule. Partial hours are rounded up to the nearest half hour.

 

4. Cancellations / Kill Fees Cancellations within 24 hours of the scheduled call time may be billed at 50–100% of the agreed labor rate. Same-day cancellations are billable at the full labor rate.

 

5. Travel & Expenses Approved travel days, mileage, parking, tolls, baggage fees, per diem, and lodging are billable. Mileage is reimbursed at the current IRS standard rate unless otherwise agreed in writing.

 

6. Equipment Responsibility You assume full responsibility for any loss, theft, or damage to equipment provided by SoundMixer.Pro during the production period, beyond normal wear and tear. You will be billed for repair or replacement at current replacement value. This provision applies to the fullest extent permitted by law.

 

7. Audio Data & Media Handling SoundMixer.Pro follows professional recording and media handling practices. Responsibility for the audio files transfers to you upon delivery to the production team, DIT, camera department, or your designated representative. You are responsible for making backups after delivery. SoundMixer.Pro is not liable for any data loss after transfer, to the fullest extent permitted by law.

 

8. Delivery Audio is considered delivered when files or media are handed off on set or transmitted as previously agreed. Any additional transfers, exports, archive retrieval, or special formatting may incur extra charges.

 

9. Copyright & Usage Rights All audio recordings are protected under U.S. Copyright Law (Title 17) and remain the property of Jamison Sweet / SoundMixer.Pro until payment is received in full. You have no usage or ownership rights until the invoice is paid in full. Upon full payment, all rights, title, and interest in the recordings are assigned to you unless otherwise specified in writing.

 

10. International Clients Payment in full is required before any recorded media or files are released.

 

11. NDA Agreements Jamison Sweet / SoundMixer.Pro will consider signing a nondisclosure agreement, provided it does not prevent us from listing the name of the end client after production concludes for promotional purposes.

 

12. Force Majeure Neither party is liable for delays or failure to perform due to events beyond reasonable control, including acts of God, weather, strikes, pandemics, government orders, or other unforeseen circumstances.

 

13. Governing Law & Venue These terms are governed by the laws of the State of Missouri, without regard to conflict of laws rules. Any disputes arising from these terms or related services must be brought exclusively in the state or federal courts located in St. Louis County, Missouri.

 

14. Acceptance of Terms By hiring Jamison Sweet / SoundMixer.Pro, booking services, or using any delivered recordings, you agree to and accept these terms and conditions in full.

 

15. General Provisions

• If any part of these terms is found unenforceable, the remaining provisions will continue in full force and effect.

• These terms represent the entire agreement regarding payment and related matters and supersede any prior discussions or understandings. Any changes must be in writing and signed by both parties.